I used to avoid and even hate meetings of every kind b/c they so often turned into inconclusive, rambling time-sucks.
JVM’s staff has since taught me how to make meetings extremely productive: (1) keep the agenda very short and defined; (2) make sure all participants set out issues concisely; (3) summarize specific solutions and action plans.
We have impromptu meetings all the time whenever major issues arise, and I am always shocked by how productive they are. Bouncing ideas and solutions around among several people are what make them so productive – the discourse prompts more clarity and better solutions (but only when the agenda is concise).
And b/c the meetings are always kept short, they do not get in the way of greater productivity.
Do not underestimate the power of short, concise, impromptu meetings. The agenda can usually be set before the meeting with a short email.
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